Secretary Responsibilities

​Surface (Bylaws)
  • ​Keep careful and accurate record of proceedings of EACH meeting, regular or special, of the Association, Rep Council, Exec Council, and meetings with the district.
  • Be responsible for distribution of all notices, agendas, and minutes of meetings to members of Rep and Exec Council and to the membership when appropriate
  • Keep an accurate roster of the membership and all committees
  • Carry on the correspondence pertaining to the affairs of KEA as directed by the President
  • Work with the Elections Chair to prepare ballots for elections
  • Submit membership reports to CTA, NEA, or other agencies as required by law.
As a member of the Executive Council your responsibilities also include:
  • Coordinating activities of KEA
  • Direct bargaining activities
  • Direct Grievance processing
  • Coordinate policies set by the Rep Council
  • Appoint and remove bargaining team members
  • Recommend a budget for the Association
  • Approve committee appointments
  • Adopting Standing Rules for KEA
  • Exercise all of the business and organizational powers and duties for KEA as prescribed by law and these laws are subject imposed by the Rep Council
​Deep
  • Be point of contact for enrolling new members
  • Coordinate Member Info Request forms to site reps
  • Coordinate the creation of a KEA newsletter monthly
  • Attend CTA Conferences to stay informed
  • Fulfill the Membership Contact role for CTA
  • Use the communication plan to coordinate communications across all platforms (email, app, Facebook, Remind, website, Site Reps)
  • Create/maintain email/app/Remind groups to allow for targeted communications
  • Maintain meeting attendance
  • Monitor monthly personnel minutes from board meetings to adjust membership roster
  • Maintain KEA Google Calendar
​Transfer
  • Create/Revise  the  communications plan to organize the flow of communication
  • Contribute to Working Contract to prepare for negotiations
  • Distribute information to the Social Media Coordinator for posting
  • Go through the dreaded KEA File Cabinet.​

​Meetings:
​Attend monthly Rep Council meeting
Attend monthly District meeting
Attend monthly Executive Council meeting
Attend monthly Leadership Meetings
Attend Board Meetings

Secretary Calendar

July
  • Attend any summer training
  • Create/revise newsletter template
  • Organize folders of minutes
  • Attend Exec Council Summer Meeting
  • Attend Membership Contact Webinar



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August
Membership Campaign
September
Membership Campaign
October
Membership Campaign ​
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November
Membership Campaign
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December
Membership Campaign​
January
Know Your Rights Campaign
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February
Know Your Rights Campaign

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March
Contract Campaign
April
Contract Campaign
May
Contract Campaign
June​
  • Communicate resigned and retired members to CTA Membership